Registration

The “Simplified Course Registration with Partial Login” feature, also referred to as “Public Registration for Courses and Learning Journeys,” has been designed to streamline the user’s initial engagement with our platform. This feature reduces barriers to entry by allowing prospective learners to quickly register for courses or learning journeys without the need for a comprehensive account setup. Our goal is to enhance user experience by providing immediate access to learning materials, thereby creating an environment of ease and convenience.

We have added a possibility to set up dependencies on the questions, so if the course participant answers the main question, the system automatically displays another one connected to it.

If the participant didn’t give an answer to the question or select another option that is not a trigger to the dependent question, then the dependent question will not appear.

A hybrid course is a course that is both digital and has a location/physical meetup. A new “type of course”.

Main changes:

Maximum number of participants per type 

• Maximum number of participants physical

• Maximum number of participants digital

A “locked” question in the registration form

Will you attend physical or digital? with two options; Physical or Digital

It’s possible to create other questions dependent on answers on this question.

Moving participants

Moving participants between physical and digital participation in a hybrid event will automatically change the price, with a new confirmation keeping the registered information that the participant has filled out in the registration form.

Set registration deadline

The deadline can be significantly closer for digital participants, therefore it’s possible to have two different deadlines, one for physical and one for digital.

Set cancellation deadline

The deadline can be significantly closer for digital participants, therefore it’s possible to have two different deadlines, one for physical and one for digital.

As a course participant i will receive the calendar event in the confirmation e-mail of my registration to a course.

This is a change, today the calendar invite is an attachment to the invitation e-mail. This has now changed so that the calendar invite instead are sent as an attachment to the confirmation e-mail.

When adding a phone number, the input field currently does not have a default country code set. To streamline the process and reduce manual entry, the system should automatically set the default country code to +47. This will save users time and reduce the potential for errors.

A stand alone application which can create Users/Members in the AO system via a CSV file.

We have changed the validation processes for the password reset: now, when the user enters an email and mobile number, the system does not report whether the correct email/phone number was entered or not. Instead, the user always receives an answer that if the data is entered correctly, he will receive a recovery code to his email/phone. This change was made in accordance with the GDPR requirements for personal data.

We have added new functionality for the admin to be able to mark the questions as confidential data when creating a new course. So, when the course status becomes Finished or Canceled, the confidential questions and the answers to them will be automatically deleted. 

When a user creates a new course and selects any question type except Radio Button, there is a possibility to mark the added question as confidential data by clicking the Confidential checkbox. 

Note that questions related to the product (Radio Button option) can not be marked as confidential data questions, since we won’t be able to generate the correct invoice for the course participant in case the questions and answers are deleted. 

After launching the change, it will be possible for an association to set up a custom field for members having “file uploading” type, to set up its name, and to show it on the registration form. Additionally, it will be possible to send us a request in case you need a “file uploading” field to be required.

How to use

• To set up a file uploading field, go in Back-Office Settings – “Custom fields” part. Add a field, choose its type to be “file uploading”, mark who and where should be able to fill it in, and save changes.

Continuing extending the functionality available inside the Dashboard module, this release we’re launching an ability for a level leader to track more parameters regarding members development inside the level. Now two new parameters are available:

• Number of new members
• Number of resigned members

To make the Dashboard module even more powerful, we’re adding an ability to switch between different periods to track the trends of members’ development inside any level. Now your leaders within levels for which you decided to turn the Dashboard on, are able to change the period for the following parameters:

• “Total members”
• “New members”
• “Resigned members”

You can use this feature, e.g, to see how many new members are there in the current year and compare how many did you have in the previous year.

The processing of payments has been improved in the system. This means that payment details fields, for example, address or e-mail are required in the system now. The number of invoices with incomplete data will be decreased. Previously, these fields were optional, which led to double-check the invoices by an Administrator and caused inconvenience while sending the invoices.

Changes were developed on the Member and Company card both in BackOffice and on MyPage. Moreover, now it is necessary for a member to fill all this information while filling in payment information fields.

If the method of payment by card is selected, the user also has to indicate all the payment information (address, phone number, and e-mail) if he/she is going to register in the system or on the course.

In all activity overviews you now can move directly to the registration without going via the activity page. The button “Meld på” takes you directly to the registration form.

Example of an activity overview with the new button “Meld på”

We have redesigned the flow for administrators to register participants to courses. The flow consists of 3 steps:

Step 0: Add participants

The first step has two options:

1. Add one person
2. Add several from the same company

Search and select the people you want to register to the course. If you choose option 2 you can choose several. If a person is already registered to this course that person cannot be added (he/she will be shown in the list as already registered and cannot be selected). 

Step 1: Registration form

Registration form of the course. 

If you add several people at once, a message will show, explaining that “everyone you add to the course will get the same registration information”. Meaning, the options you select in this form will apply for all people selected in step 1. If you have people with different registration details, these need to be handled separately. For instance, first you handle everybody who will have lunch. Then you repeat the process and handle everyone with lunch+hotel.

If it is a free course this is the last step and the button says “Fullfør”.

Step 3 (only paid courses): Payment & Discount

The last step provides a payment summary, possibility to add discount percentage or coupon and enter payment details.

Enter coupon code to add discount.

If registering only one participant, select who should pay – the person or a company. If you are registering multiple people, there is only one payment option: company pays.

To select a company, simply use the search field and select the company you want from there.

Payment information is required – payer and payer information need to be filled to be able to confirm the registration. 

When a user is adding a role in a company, more information is now shown in search results: company organization number and full address. Also, now a user can search a company by its organization number.

How to find: Registration wizard, “Membership” step, and “My roles” page on MyPage.

The new version of My Page includes the following changes on this page:

• Updated design of the form with improved UX,
• All settings connected to the products are now moved to this step to make it more useful. 

Registration form settings are the following.

• • Set registration deadline,
  • Set the deadline for registration cancellation,
  • Automatic approval of participants (includes Stripe availability),
  • Include membership question,
  • External registration form,
  • External landing page.

All the settings were previously displayed on the “Settings” step of the activity creation. Now all of them are better organized, and followed by tooltips to describe the most complicated settings.

Only Course Super Admin and Course Admin are able to manage this step, while Course Admin or Course Contributor sees it in read-only mode. This step may be hidden in case the activity is created without the need for registration.

Previously, participants could choose to become members while registering for a course. However, we found that this occasionally caused confusion.

Our aim is to make course registration straightforward. By removing the “Become a Member” option, we’re ensuring a more intuitive process focused solely on course enrollment.

Participants registering for a course won’t see the “Become a Member” option. This change makes the registration process quicker and more direct.

New functionality is added to the extended reports available on the participants’ list. Now Back-Office Admin or course leader is able to include the registration details of participants (answers to the activity registration form).

How to use:

• In the Back-Office, open the activity card, go to the “Participants” tab, and click on the “Export extended report” button. Then choose a new option “Registration details”, and download the report as usual. On My Page, use the same flow. The functionality on My Page is available for course leaders with any access level.
• System will generate a report, and all the questions from the activity registration form will be added as columns to the report, while the registration details (answers) of the participants will be displayed inside those columns.

We’d like to inform you of a recent enhancement to our course registration process tailored to meet your organization’s specific needs.

The “Reference/Referanse” field is now marked with an asterisk (*) and is a mandatory field for course participants registering for payable courses within your organization. This ensures that all invoices are processed smoothly, providing clarity and reducing queries from invoice recipients.

Important note: This change is specific to paid courses within your organization.

This feature can be easily turned on or off for individual organizations, so please contact us at support@alreadyon.com, and we will gladly help you with setting up this change.